Many companies are now going to paperless payroll across the board. Depending on the state you're in, an employer could be out of compliance by not providing a pay statement to their employees.
The following states require that employers provide a paper copy of your check stub: Arizona, Colorado, Connecticut, Hawaii, Iowa, Maine, Minnesota, New Mexico, North Carolina, Texas and Vermont.
There are 8 states that do not have a pay statement requirement. These states are: Arkansas, Florida, Louisiana, Mississippi, Nebraska, South Dakota, Tennessee and Virginia. If employers in these states choose to provide a pay statement to their employees, they may do so electronically. Virginia only requires employers to provide a pay statement if the employee requests it.
There are still other states that require access to a printed statement. This means that an online statement is acceptable as long as printing the statement is an option. States that have this requirement include: Alabama, Alaska, Georgia, Idaho, Illinois, Indiana, Kansas, Kentucky, Maryland, Michigan, Missouri, Montana, Nevada ,New Hampshire, New Jersey, New York, North Dakota, Ohio, Oklahoma, Pennsylvania, Rhode Island, South Carolina, Utah, Washington, and West Virginia
It seems a little outdated to require a paper statement. Aren't we in a digital world where everyone wants to go "green?"? I see that North Carolina is on the paper copy list. Is that requirement forgone if you receive direct deposit?
ReplyDeleteI have to agree that an actual paper statement requirement seems outdated in this day and age. I'm required to have direct deposit at work and we have a site where we can download copies of our statements as needed. This seems efficient to me and my information isn't floating around in the mail(how they used to come). There must be some leniency in how the law can be interpreted otherwise a lot of companies would be in trouble with the whole "paperless" thing.
ReplyDeletePaper statements are incredibly outdated and I was shocked to see the number of states that still require them. My company requires direct deposit for all employees and they have access to an Oracle server that would show their pay stub in further detail if need be. Not only does it save paper but creates a much quicker transaction for the employee.
ReplyDeleteWe argree with your statement. I myself have a stack of paystubs just stacking up in my office waiting for next years tax return. Go GREEN. Go NINERS
DeleteI've been employed at places that both gave out paper checks (that you would have to sign in to pick up) and that give you the option to have your check directly deposited in to your bank account. I prefer direct-deposit because I don't have to make a trip to work to get my check and then another to deposit it at the bank....plus less printing and paper saves trees & money for everyone.
ReplyDeleteIf I had a business I would imagine an electronic system would be more cost effective and time saving. Not to mention the sheer amount of paper that could be saved! With as much database capacity that now exists its probably time for some laws to be updated to reflect the general movement from paper to digital copies.
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